Advantages And Disadvantages Of Microsoft Lync

microsoft lync black and white logo If you’re finding inefficiency problems while juggling multiple digital devices, user names, and passwords in the enterprise environment, Microsoft Lync may be your solution to maximum efficiency. Microsoft Lync has emerged as one of the tech industry’s go-to online software tools — used by many reputable CEOs and enterprises — to help solve digital overload. Below, Learn iT! Anytime highlights the main advantages and disadvantages of Microsoft Lync.

What is Microsoft Lync?

Formerly known as Microsoft Office Communicator, Microsoft Lync launched in the Q1 of 2010. Essentially, Microsoft Lync is an instant messaging enterprise platform and enterprise account management tool. It operates on its own private server known as the Microsoft Lync Server – all available with Microsoft Office365 and Live@Edu. If you’re familiar with Windows Messenger and the Microsoft Exchange Server, Microsoft Lync renders similar features, but for the enterprise work space.

Microsoft Lync advantages

Improves Account Management
With all the different gadgets and online platforms engulfing the modern-day office, Microsoft Lync improves enterprise management and productivity by becoming an all-encompassing reference tool for contacts and project details. Project team members can use Microsoft Lync as a delegation, conference, and reference tool as well; giving account managers the ability to showcase each team member identical documents with real-time updates.

Boosts enterprise accessibility
When you’re delegating tasks and struggling to find available talent and team members, Microsoft Lync’s instant messaging box gives users the luxury to type in a search field for skill sets, giving users instant access to any specialist on any whim.

Document collaboration
Microsoft Lync documents every single collaboration submitted by team members. Each account manager will find it easier to delegate and reach project goals; referencing project milestones and participating ‘authors’.

Strengthens privacy
Since all communication is channeled through the enterprise server (Microsoft Lync Server); all dialogue between parties on the Microsoft Lync Server fosters a higher degree of security. Users can also send out messages to other instant messaging networks conveniently without having to install its software.

Easy file sharing
Sending files and documents back and forth to creative and tech teams can be cumbersome at times. With Microsoft Lync, you’ll be able to easily connect and send files on one platform without having to check into email. Group conferences are also available.

Maximizes real-time sessions
Microsoft Lync allows users to view and control whiteboard documents, graphical annotations, illustrations, and power point documents in real-time; giving enterprises the flexibility to change direction and adjust to real-time events.

Voice over IP
Microsoft Lync renders Skype-like audio calls and conferences; taking enterprises away from public telephone networks; ultimately saving enterprises time and money on long-distance phone calls. This takes enterprise communication to the Internet or over private data network lines. During audio conference call, team members are able to multi-task and review all documents and objectives.

Desktop sharing
Perfect for the enterprise who may have team members at various tech literacy levels, Microsoft Lync allows specialists and team members to show and share desktop content. This includes images, videos, websites, and documents; speeding the learning curve on any project; improving efficiency.

Video conferencing
If anyone in the enterprise – including clients — requests a video conference, Microsoft Lync gives users the option to create face-to-face conference meetings. Conference users also can add multiple presenters and add attendees to eavesdrop or participate in group conferences.

Minor disadvantages to Microsoft Lync

There are a few notable limitations to Microsoft Lync every CEO should know, such as: unattainable conversation history; a minimum of 800 characters for initial messages; and 8,000 characters per message in same session. Microsoft Lync also fails to have an integrated spell check. Despite its minor limitations, Microsoft Lync still is a top online software tool every CEO should consider.

Summary

Microsoft Lync is a highly-effective tool when used properly in the right enterprise. It’s known to improve project management, overall enterprise communication, and collaboration. If you don’t have Microsoft Lync, download the free Microsoft Lync 180-day trial and test its online software in one or two office departments. Look for improvements in productivity and bottom line ROI. Learn iT! Anytime offers interactive online video tutorials with tests and teacher-student question periods as well. Until next post!

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Software Training Videos You May Be Interested In:

Lync 2013 Training Videos

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