Know The Advantages And Disadvantages Of Microsoft Access

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Similar to many online software programs out there in the market, Microsoft Access has its advantages and disadvantages.

Being the next best option for database managers past Microsoft Excel, many Learn It! Anytime newbies wonder if it’s worth while to learn.

Below, Learn iT! Anytime highlights insight on the pros and cons of Microsoft Access and where you can test out and download its free trial. Ready? Here we go…

What is Microsoft Access?

Microsoft Access or Microsoft Office Access is a database system made for individuals and small-to-medium-sized businesses who want to capture, manage, and report data in a professional way. It is a member of the Microsoft Office Suite of applications which combines the relational Microsoft Jet Database Engine with a graphical user interface and software-development tools. It is known for being a leading option for professional data managers who require advanced ways to report project data. Since Microsoft Access does not require complicated programming, regular people can create powerful data bases in advanced ways with Microsoft Access.

What are the Microsoft Access advantages?

Easy to install and use — Access gives data managers a fully functional, relational database management system in minutes. Like many other Microsoft applications, Access contains Wizards that walk you through each step of the way. The user interface is intuitive; accelerating data information retrieval.

Ease to integrate – Access works well with many of the developing software programs based in Windows. It also can be used in the front-end as back-end tables with products like Microsoft SQL Server and non-Microsoft products like Oracle and Sybase.

.NET-friendly – Access is a go-to choice for users who plan to develop software using .NET; linking to Access database. Its graphical user interface also offers easy functionality and set up.

Widely popular — Microsoft Access is the most popular desktop database system in the world.

Saves you money — Microsoft Access is hundreds of dollars more economical than other larger systems; offering the same functions and usage.

Convenient storage capacity – A Microsoft Access database can hold up to 2 GB of data.

Multi-user support – About ten users in a network can use an Access application.

Importing data — Microsoft Access makes it easy to import data.

What are the Microsoft Access disadvantages?

Finite – Microsoft Access is useful for individual departments or small-to-medium business sectors. Any sector whose usage goes beyond 2 GB will hit a wall and discover limitations.

Structure Query Language (SQL) — SQL for MS Access is not as robust as MS SQL Server or Oracle, to just name a few.

One file — All the information from your database is saved into one file. This limits options and how you choose utilize data; slowing down reports, queries, and forms. Its performance becomes slow as the user scales data size. Multimedia data can use up MS Access limited space quickly.

Static-Friendly — It’s difficult to publish files a part from static files.

Multi-user limited — Technical limit is 255 concurrent users, but real world limit is 10 to 80 (depending on type of application).

Where to Download Microsoft Access?

If you don’t have Microsoft Access 2013, Microsoft offers a free one month trial. Click and find the free Microsoft Access 2013 download at the official Microsoft Office website.

Where to find Microsoft Access tutorials?

There are plenty of online software tutorials found on the Internet. Learn It! Anytime has helped over 450,000 students since 1996, offering self-paced Microsoft Access tutorials for newbies. Better yet, we offer trial tutorials for a penny — yes, a penny. Until next post!

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Ultimate List For Microsoft Office Training Courses

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